Executive Administration Officer(UK Sponsorship)

Job Description

About the Role

The University of Reading is looking for a highly organised and proactive individual to join its Executive and Governance Office, providing direct support to senior leaders within the Research and Innovation portfolio.

This is a central role within the university, where you will work closely with senior executives, including the Deputy Vice-Chancellor/Pro Vice-Chancellor (Research and Innovation) and Associate Pro Vice-Chancellors. You may also support the Vice-Chancellor when required.

You will become part of a close-knit and supportive team known for developing staff and offering strong opportunities for career progression.

What You’ll Be Doing

This role is varied and fast-paced, requiring strong organisational and communication skills. Your responsibilities will include:

• Managing complex diaries and schedules to support senior leaders’ priorities
  Acting as a key point of contact for internal and external stakeholders
  Preparing and coordinating documents, briefings, and correspondence
  Handling email communications on behalf of senior staff
  Providing committee support, including agenda preparation, minute-taking, and follow-up actions
  Supporting university-wide events such as Open Days and graduation ceremonies
  Collaborating with colleagues across the Executive Office to ensure consistent and resilient support
  Taking initiative to assist other senior leaders when needed

Working Style & Flexibility

The role offers a blend of on-campus and flexible working options. You may work from home for part of the week, depending on business needs, while maintaining strong collaboration with your team.

About You

This role is ideal for someone who thrives in a professional, high-level administrative environment.

Key Skills & Experience:

• Proven experience in an administrative or executive support role
  Ability to manage multiple priorities in a fast-paced setting
  Strong organisational skills with excellent attention to detail
  Confident communication and interpersonal abilities
  Experience handling sensitive information with discretion
  Ability to work independently and solve problems effectively
  Strong IT skills, including Microsoft Office and collaboration tools

Personal Attributes:

• Proactive and adaptable approach
  Team-oriented mindset with a willingness to support colleagues
  Commitment to delivering high-quality service

Visa & Eligibility Guidance

Candidates requiring visa sponsorship should review eligibility requirements before applying:

• Skilled Worker visa overview
  UK immigration points system
  Right to work in the UK
  Switching to a Skilled Worker visa
  General UK visas and immigration information

Visa discussions will take place only with candidates invited to interview.

Career Development

• The Executive and Governance Office has a strong reputation for supporting career progression. Many team members go on to secure more senior roles within the university or beyond, making this an excellent opportunity for professional growth.

Contact Information

For informal enquiries:

• Polly Tudball – Executive and Governance Manager
  Tasha Easton – Executive and Governance Manager

Why Apply?

• This role offers a unique opportunity to work at the heart of a leading university, supporting senior decision-makers and contributing to strategic initiatives. You’ll gain valuable experience, build strong professional networks, and develop skills that can open doors to future career opportunities.

If you enjoy organisation, communication, and working in a dynamic environment, this role provides both challenge and long-term potential.