Senior Administrator – Personal Assistant(UK Visa Sponsorship)

Job Description

About the Role

An opportunity has arisen for an experienced and highly organised individual to join the Trust as a Personal Assistant, providing dedicated support to Care Group Directors and the wider senior leadership team.

This is a fast-paced, office-based role where professionalism, discretion, and attention to detail are essential. You will be trusted with sensitive information and play a key part in ensuring the smooth running of senior-level operations.

Important: Applicants must already have the right to work in the UK. This role is eligible for visa sponsorship.

What You’ll Be Doing

In this role, you will act as a central point of coordination for senior leaders, ensuring effective communication and organisation across the Care Group.

Your responsibilities will include:

• Managing complex diaries and coordinating meetings for multiple senior stakeholders
  Organising and preparing meeting agendas, documentation, and presentations
  Taking accurate and professional minutes in formal meetings
  Handling confidential information with discretion and in line with data protection standards
  Producing reports, analysing data, and maintaining records using Microsoft Office tools (including Excel)
  Liaising with internal and external stakeholders in a professional and sensitive manner
  Supporting the wider administrative team and ensuring continuity of service

About the Organisation

Tees Esk and Wear Valleys NHS Foundation Trust is a large mental health and learning disability trust committed to staff wellbeing, professional development, and delivering high-quality care.

The Trust promotes a supportive working environment, offering regular supervision, appraisals, and opportunities for career growth.

Essential Requirements

Qualifications

• Level 3 qualification in Business Administration, Leadership & Management, or equivalent experience
  Willingness to work towards a Level 5 qualification in Leadership & Management
  IT qualification (e.g. ECDL, NVQ, or equivalent experience)
  Level 2 literacy and numeracy (GCSE Maths and English or equivalent)

Experience

• Extensive experience in a senior administrative or PA role
  Experience managing diaries, coordinating meetings, and preparing reports
  Experience implementing and maintaining administrative systems
  Experience supervising or supporting staff
  Experience working with data, including reporting and analysis
  Experience contributing to service improvement initiatives

Knowledge & Skills

• Advanced knowledge of Microsoft Office applications (Word, Excel, Outlook)
  Strong understanding of confidentiality and data protection
  Excellent organisational and time management skills
  Ability to manage competing priorities and meet deadlines
  Strong communication and interpersonal skills
  Problem-solving ability and attention to detail

Personal Attributes

• Professional, approachable, and discreet
  Calm under pressure with a proactive attitude
  Able to build strong working relationships at all levels
  Flexible and willing to travel across Trust sites when required
  Committed to personal development and continuous improvement

Additional Information

• This role may require travel across Trust locations
  Appointment is subject to a Disclosure and Barring Service (DBS) check
  Overseas applicants may be required to provide a criminal record certificate

Equality and workplace rights guidance

Employer Details

• Tees Esk and Wear Valleys NHS Foundation Trust
  North Moor House
  North Moor Road
  Northallerton
  DL6 2FG

Why Apply?

This role offers the chance to:

• Work closely with senior leadership and influence service delivery
  Develop high-level administrative and leadership skills
  Gain valuable experience within the NHS
  Be part of a supportive and forward-thinking organisation