Assistant Admissions Systems Manager (UK Sponsorship)

Job Description

About the Role

At the University of Sussex, admissions systems play a vital role in shaping the applicant journey. As Assistant Admissions Systems Manager, you will help ensure these systems run efficiently while also contributing to their ongoing improvement and development.

Working alongside the Senior Admissions Systems Manager and colleagues within Communications, Engagement and Advancement (CEA), you will support both the operational delivery and enhancement of admissions platforms. This means balancing day-to-day system management with involvement in development work—helping to refine processes, introduce improvements, and ensure systems meet the evolving needs of staff and applicants.

You’ll act as a key connector between technical teams and operational users, helping translate business needs into system solutions and ensuring changes are properly tested and implemented.

This role aligns with UK standards around admissions processes and responsible data use

What You’ll Be Doing

This is a varied role combining operational responsibility with project support. You will:

• Oversee the smooth running of day-to-day admissions system processes
  Support system improvements by gathering requirements and drafting specifications
  Test system updates before they go live to ensure reliability
  Maintain clear documentation and audit trails for all system changes
  Identify opportunities to improve efficiency and the applicant experience
  Provide guidance and support to system users across the University

You’ll need to be comfortable switching between routine tasks and more complex project work, particularly during busy admissions periods.

About You

You’re someone who enjoys working with systems, solving problems, and making processes better. You bring a mix of attention to detail and strong communication skills.

You should have:

• Experience in admissions or related areas such as enquiries, scholarships, or CAS compliance
  Strong organisational skills and the ability to manage competing priorities
  An analytical mindset with a focus on accuracy and improvement
  Confidence communicating with both technical and non-technical stakeholders
  The ability to translate operational needs into clear system requirements

Familiarity with UK student visa processes and compliance requirements would be an advantage

About the Division

• The Communications, Engagement and Advancement division plays a central role in attracting students and building long-term relationships with alumni and partners. By working closely with academic schools and international networks, the division supports the University’s growth and global reputation.

Why Join Sussex

The University offers a supportive and collaborative working environment set within a vibrant campus near the South Downs. Staff benefit from flexible working options, development opportunities, and a strong commitment to inclusion and innovation.

Eligibility

• This role may be eligible for a Skilled Worker visa
  Sponsorship depends on salary thresholds and eligibility criteria
  All work must be carried out within the UK in line with employment regulations

Key Dates

• Closing Date: 28 May 2026
  Start Date: 1 July 2026
  Interview Date: To be confirmed

Additional Information

The University of Sussex is committed to equality, diversity, and inclusion and welcomes applications from all backgrounds.