Assistant Admissions Systems Manager (UK Sponsorship)

Job Description

About the Role

This role sits at the heart of the University’s admissions operations, supporting the systems that manage applicant data and processes. As Assistant Admissions Systems Manager, you will help ensure that admissions systems run smoothly, efficiently, and continue to evolve to meet the needs of staff and applicants.

Working closely with the Senior Admissions Systems Manager and the wider Admissions team, you’ll contribute to both day-to-day system management and longer-term improvements. You will play a key role in enhancing the applicant journey by identifying system improvements, supporting development work, and ensuring changes are tested and implemented effectively.

What You’ll Be Doing

• Oversee daily operations of admissions systems and processes
  Support system improvements by gathering requirements and drafting specifications
  Test system updates and enhancements before they go live
  Maintain accurate records and audit trails of system changes
  Work with colleagues across departments to understand and respond to system needs
  Help improve workflows to make admissions processes more efficient and user-friendly
  Act as a “super-user,” providing support and guidance to staff with varying levels of technical knowledge

What We’re Looking For

This role would suit someone who enjoys working with systems, data, and processes while also engaging with people across different teams.

Key skills and experience:

• Experience working within admissions, student systems, or related areas (e.g. CAS compliance, scholarships, enquiries)
  Strong organisational skills and the ability to manage competing priorities
  Analytical thinking and attention to detail
  Confidence in handling routine operational tasks as well as project-based work
  Ability to communicate clearly between technical and non-technical stakeholders
  Experience using data systems and Microsoft Office tools

About the Division

The Communications, Engagement and Advancement (CEA) Division plays a key role in attracting students and supporting the University’s growth strategy. The team works both nationally and internationally, building relationships and enhancing the University’s global reputation.

Policy and Regulatory Context

Admissions and student data systems operate within UK legal and regulatory frameworks, including:

• Data protection and GDPR
  Right to study and immigration compliance
  Employer responsibilities for migrant workers (CAS compliance context)
  Equality and fair access in education
  Skilled Worker visa guidance

Why Join Sussex?

• Work in a collaborative and forward-thinking university environment
  Be part of a team that directly impacts student recruitment and experience
  Enjoy a scenic campus near the South Downs
  Access flexible working and professional development opportunities

Key Dates

• Closing Date: 28 May 2026
  Start Date: 1 July 2026
  Interview Date: To be confirmed

Eligibility

This role may be eligible for Skilled Worker visa sponsorship (SOC Code: 2132), subject to meeting salary and immigration requirements. All work must be carried out within the UK.