Senior Admissions Coordinator and Pathway Tracker(UK Visa Sponsorship)

Automotive Jobs
Uk
December 27, 2025
Full Time Permanent
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Job Description

Role Overview

Cambridge University Hospitals NHS Foundation Trust is seeking an organised, proactive, and patient-focused Senior Admissions Coordinator and Pathway Tracker to support the Oral and Maxillofacial Surgery (OMFS) service.

In this role, you will take ownership of surgical waiting lists and patient pathways, ensuring patients receive safe, timely, and well-coordinated care. You will work closely with clinicians, nursing teams, patients, families, and external providers to manage admissions, schedule inpatient procedures, and monitor national access targets.

This post is well suited to someone who enjoys working independently, takes initiative, and thrives in a fast-paced healthcare environment. While prior knowledge of NHS systems is desirable, full training will be provided.

Key Responsibilities

  • Coordinate and schedule inpatient surgical procedures for adult and paediatric OMFS patients
  • Manage and maintain surgical waiting lists in line with Trust policies and national NHS standards
  • Track and actively manage patient pathways, ensuring compliance with Referral to Treatment (RTT) 18-week standards and cancer waiting time targets
  • Liaise with patients, families, clinicians, wards, theatres, pre-assessment teams, and external providers
  • Arrange pre-operative assessments and admissions documentation
  • Monitor patient progress, identify delays or risks, and take corrective action where required
  • Ensure accurate data entry and high standards of patient confidentiality and data quality
  • Further details are available in the Applicant Information Pack, which includes the full Job Description and Person Specification.

About Cambridge University Hospitals NHS Foundation Trust

CUH delivers both local and highly specialized care to patients from across the region, the UK, and internationally. With more than 13,000 staff and over 1,100 beds, CUH is recognized for clinical excellence and compassionate care.

Our values — Together, Safe, Kind, Excellent — shape how we work and how we care for patients and one another.

NHS Constitution for England: https://www.gov.uk/government/publications/the-nhs-constitution-for-england

CUH is proud to be an inclusive employer and welcomes applications from people of all backgrounds. Flexible working options are supported wherever service needs allow.

Qualifications

Essential

  • Educated to A-Level standard or equivalent experience
  • GCSEs (or equivalent) in English and Mathematics
  • Evidence of ongoing professional development

Desirable

  • Qualification in administration or customer service

Experience

Essential

  • Proven experience managing and planning waiting lists
  • Experience working within healthcare or the public sector
  • Experience liaising with external agencies or independent providers

Desirable

  • Experience coordinating surgical admissions or theatre bookings
  • Experience working collaboratively across multidisciplinary teams

Knowledge

Essential

  • Strong understanding of waiting list management and booking processes
  • Awareness of NHS access and waiting time standards
  • Understanding of patient confidentiality, GDPR, and data quality
  • Data protection guidance: https://www.gov.uk/data-protection
  • Sound knowledge of office and administrative procedures

Desirable

  • Understanding of medical terminology
  • Awareness of NHS performance frameworks and initiatives

Skills & Abilities

Essential

  • Competent use of NHS PAS systems
  • Confident IT skills, including Microsoft Office and intermediate Excel
  • Strong organizational and time-management skills
  • Ability to work under pressure while maintaining accuracy and attention to detail
  • Excellent communication skills, including dealing calmly with distressed or challenging patients
  • Ability to priorities workload independently and make decisions in the absence of management
  • Professional, supportive approach to influencing colleagues and clinicians

Desirable

  • Experience using EPIC patient administration systems
  • Experience using Microsoft Access or similar databases
  • Values & Professional Conduct

You must consistently demonstrate behavior aligned with CUH’s values of Safe, Kind, and Excellent, ensuring respectful and compassionate interactions with patients, visitors, and colleagues at all times.

Visa & Sponsorship Information

  • Please note that this role is not eligible for Skilled Worker visa sponsorship under current Home Office guidelines.

General visa information can be found at:

UK Skilled Worker visa guidance: https://www.gov.uk/skilled-worker-visa

Pre-Employment Checks

This post is subject to a Disclosure and Barring Service (DBS) check under the Rehabilitation of Offenders Act (Exceptions Order) 1975:

DBS checks explained: https://www.gov.uk/dbs-check-applicant-criminal-record

Staff Benefits & Wellbeing

CUH is committed to supporting positive working days and offers:

  • Flexible working arrangements where possible
  • Subsidised travel, parking, and public transport options
  • On-site leisure facilities, childcare, and staff dining
  • Dedicated staff wellbeing and rest spaces
  • Learning, development, and career progression opportunities
  • We actively welcome applications from members of the Armed Forces community.

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