Business Support Officer

Job Description

Location: Surrey and Borders Partnership NHS Foundation Trust

Role Overview:
The post holder will be a key member of the Chief Operating Officer Directorate, providing high-quality, confidential business and administrative support to the Deputy Chief Operating Officer (COO), the Partnership Operations Director for Mindworks, and the Chief Operating Officer (COO) as needed. The role is essential in ensuring the efficient running of the Directorate by supporting internal and external relationships and helping achieve key objectives.

As an integral team member, the post holder will enable senior leadership to manage the organisation effectively, ensuring smooth operations and supporting the team’s overall success.

Key Responsibilities:

Meeting and Event Organisation: Organise documentation for meetings, including agendas, minutes, action tracking, and deadlines. Attend meetings to take minutes as directed.

Primary Point of Contact: Serve as the first point of contact for the Partnership Operations Director for Mindworks, Deputy COO, and COO for both internal and external enquiries.

Meeting Briefs: Ensure senior leaders are fully briefed and provided with all necessary documentation before meetings and events.

Report and Document Production: Prepare and produce reports, papers, presentations, and other necessary documents within the required timeframes.

Diary Management: Manage complex diaries, ensuring appointments are scheduled and coordinated effectively. Prioritise high-level tasks and responsibilities in line with personal preferences and project goals.

Meeting Support: Provide high-quality support for meetings and corporate/divisional events, ensuring all logistics (invites, facilities, resources) are managed and meetings run smoothly.

About Surrey and Borders Partnership NHS Foundation Trust:
Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for individuals with mental health conditions and learning disabilities in Surrey and North East Hampshire. We serve over 1.3 million people across 140 services, aiming to improve the mental wellbeing of our communities.

We collaborate closely with NHS and voluntary sector organisations to offer support to service users and carers.

Why Work with Us:

Beautiful Location: Surrey is an idyllic area just 30 minutes from Central London and the South Coast.

Making a Difference: Join a team that is committed to improving the mental health and wellbeing of local communities.

Important Information:

Unfortunately, due to UK Home Office regulations, we are unable to offer sponsorship for all roles. If the position does not qualify for sponsorship, your application will not be considered.

We reserve the right to close this post early once sufficient applications are received.

We look forward to your application!

For more information, please refer to the full Job Description and Person Specification.