Teaching and Learning Administrator

Job Description

About UCL Mathematics Department

UCL’s Department of Mathematics is internationally recognized, with a rich history of academic excellence and groundbreaking research. It has been home to renowned scholars, including three Fields Medal winners. The department continues to grow, now hosting around 80 academic staff, 30 postdoctoral researchers, over 100 PhD students, and numerous visiting academics.

Research spans pure and applied mathematics, including number theory, geometry, fluid mechanics, mathematical biology, and more. UCL Mathematics plays a key role in interdisciplinary centers like the London Centre for Nanotechnology and the Thomas Young Centre.

The Role

As a Teaching & Learning Administrator, you will provide high-quality administrative support for UCL’s postgraduate taught (PGT) programmes in mathematics, including:

MSc Financial Mathematics

MSc Mathematical Modelling

A new MSc in Mathematics launching in 2026

You’ll work as part of a wider team of six teaching and learning administrators and report to the Departmental Manager. You’ll collaborate closely with academic staff, including programme directors and admissions tutors.

Your responsibilities will include:

End-to-end student support: from enquiry through to graduation

Maintaining student and course records

Supporting assessment processes and producing examination reports

Monitoring student engagement

Supporting teaching committees and related meetings

Publishing course materials online (e.g., via Moodle)

You’ll ensure effective administrative processes are in place and deliver a professional, timely, and student-focused service.

About You

Essential qualifications and experience:

Five GCSEs (Grade C or above), including Maths and English, or equivalent experience

Previous administrative experience in a busy environment

Understanding of higher or further education systems

Experience supporting academic programmes or courses

Proficiency in Microsoft Office (especially Word, Excel, Outlook)

Strong organisational and time-management skills

Ability to communicate effectively, both verbally and in writing

Comfortable working under pressure and managing deadlines

Willingness and ability to learn new systems (e.g., UCL’s Portico)

Desirable:

A-Level qualifications or equivalent

Experience working in a Higher Education setting

Knowledge of web publishing or online learning platforms like Moodle

You should be proactive, detail-oriented, flexible, and committed to continuous improvement and providing excellent service to students and colleagues.

What We Offer

Generous Leave: ~41 days of annual leave (including public holidays and closure days)

Pension: Defined benefit career-average scheme

Health & Wellbeing: On-site gym, nursery, staff support services, and discounted health insurance

Other Benefits: Cycle-to-work scheme, season ticket and immigration loans, relocation support (where applicable), enhanced parental pay, and more

Diversity and Inclusion

UCL is committed to equality, diversity, and inclusion. We encourage applications from underrepresented groups including women, ethnic minorities, LGBTQI+ individuals, and disabled candidates. The Department of Mathematics holds an Athena SWAN Silver award in recognition of its commitment to gender equality.

Learn more about our EDI work: UCL Equality, Diversity and Inclusion

Important Note on Eligibility

This role is not eligible for Tier 2 visa sponsorship under UK immigration rules.

Contact for Accessibility Needs

If you require adjustments during the recruitment process, please contact:
Anna Rutherford – anna.rutherford@ucl.ac.uk

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