Teaching and Learning Administrator

Job Description

About UCL Mathematics

The Department of Mathematics at UCL is internationally recognized for its world-class teaching and research. Over the years, the department has been home to many distinguished mathematicians, including three Fields Medal winners: Professors Klaus Roth, Alan Baker, and Tim Gowers.

The department has grown significantly since 2014 and currently includes:

~80 academic staff (38 full professors)

~30 postdoctoral research fellows

~108 PhD students and 50 MSc students

A dynamic network of honorary staff, visiting academics, and fellows of the Royal Society

Our research spans a wide range of areas including:

Pure and applied analysis

Geometry, topology, algebra, and number theory

Fluid mechanics and mathematical physics

Mathematical modelling in biology, finance, industry, and society

We are part of UCL’s Faculty of Mathematical & Physical Sciences (MAPS) and are associated with leading interdisciplinary research centres such as:

The London Centre for Nanotechnology

Centre for Planetary Science

Institute for Materials Discovery

The Thomas Young Centre

About the Role

We are seeking a Teaching & Learning Administrator to join our professional services team in the Department of Mathematics. You will play a key role in supporting the administration of our postgraduate taught (PGT) programmes, including:

MSc in Financial Mathematics

MSc in Mathematical Modelling

MSc in Mathematics (launching in September 2026)

Key Responsibilities:

Provide dedicated support across the full student lifecycle—from enquiries and admissions through to graduation

Administer teaching and learning processes for PGT students, including timetabling, assessment, engagement monitoring, and course administration

Work closely with Programme Directors, Admissions Tutors, and the wider teaching and learning team (4 administrators, 2 senior administrators)

Support academic committees and produce reports (e.g., for examinations)

Ensure processes are clearly documented, compliant, and student-focused

This is a vital position supporting the smooth delivery of academic programmes and ensuring a high-quality experience for both students and staff.

About You

Essential Requirements:

5 GCSEs (grades A–C or equivalent) including English and Maths, or equivalent experience

Experience in administration, preferably in higher/further education or a teaching and learning setting

Familiarity with course/programme administration and online learning environments

Excellent interpersonal and communication skills—written and verbal

Strong attention to detail, organisational skills, and the ability to meet tight deadlines

Proficient in Microsoft Office (Excel, Word, Outlook)

Ability to work both independently and collaboratively with staff and students at all levels

Willingness to learn and use internal systems such as UCL Portico

Commitment to delivering excellent service and to personal and professional development

Strong understanding of and commitment to equality, diversity, and inclusion (EDI)

Desirable Attributes:

Educated to A-level or equivalent

Experience with administrative systems in the HE sector

Ability to create content using web publishing tools or Moodle

Experience generating reports for academic or administrative purposes

What We Offer

UCL offers a range of excellent benefits, including:

~41 days of annual leave (including public holidays and closure days)

Pension scheme (Career Average Revalued Earnings – CARE)

Cycle to Work and Season Ticket Loan schemes

Enhanced parental leave and adoption benefits

Staff relocation assistance (where applicable)

On-site nursery and gym

Employee Assistance Programme

Option to purchase additional annual leave

Immigration support loan (if eligible)

A collaborative and inclusive working environment

Equality, Diversity, and Inclusion (EDI)

UCL is committed to fostering a diverse and inclusive environment. We actively encourage applications from underrepresented groups including:

Women (particularly at senior grades)

Black, Asian, and ethnic minority candidates

Disabled individuals

LGBTQI+ individuals

The Department of Mathematics holds an Athena SWAN Silver Award, recognising our progress in promoting gender equality in higher education.

Learn more about UCL’s EDI commitment: ucl.ac.uk/equality-diversity-inclusion

Additional Information

This position is not eligible for a Tier 2 (Skilled Worker) visa sponsorship