Executive Assistant(UK Visa Sponsorship available)

Job Description

About the Role

The University of Sussex is seeking an organized, proactive, and detail-oriented Executive Assistant to support the Director of the Student Experience Division. This role plays a vital part in helping deliver the University’s strategic goals related to student support and engagement.

As Executive Assistant, you’ll provide high-level administrative and organizational support. This includes managing complex diaries, preparing meeting materials, maintaining accurate records and systems, and acting as a key liaison between the Director and internal stakeholders — including senior leaders and professional service teams.

Key Responsibilities

Provide comprehensive executive support to the Director

Manage busy calendars and coordinate internal and external meetings

Maintain documents, records, and databases with a high level of accuracy

Prepare agendas, papers, and follow-up actions for key meetings and committees

Support effective communication and collaboration across teams and departments

Anticipate needs, take initiative, and ensure the Director’s day runs smoothly

About You

We’re looking for someone who:

Is highly organized, with a proactive and forward-thinking approach

Can work independently while being a team player

Communicates clearly and professionally at all levels

Has strong administrative and IT skills (Microsoft Office, calendar management, document handling)

Understands the importance of confidentiality and professionalism

Thrives in a fast-paced, collaborative environment

Is committed to supporting strategic goals by enabling efficient operations at leadership level

Experience supporting a senior leader or director in a complex organisation is desirable.

About the Division

The Student Experience Division is dedicated to supporting students throughout their academic journey, ensuring a positive, inclusive, and empowering university experience. The division includes key student-facing services such as:

Academic Quality

Student Records & Data

Careers & Entrepreneurship

Advice & Guidance

Student Complaints & Conduct

Student Wellbeing

You’ll join a motivated, student-focused team working collaboratively across Schools and Divisions to enhance the student journey.

Why Work at Sussex?

Beautiful campus next to the South Downs, with excellent transport links (5-minute walk from Falmer train station)

Cycle paths and Cycle to Work Scheme available

Renowned research-led international university with a vibrant community

Strong focus on equality, diversity, and inclusion across all levels of the institution

A thorough induction and onboarding process will be provided

Further Information

Contact for informal enquiries: Hayley Armstrong – H.L.Armstrong@sussex.ac.uk

Closing date: 16 September 2025, 5:59 PM

Expected start date: October 2025

Interview date: To be confirmed

Visa Sponsorship

This role may be eligible for sponsorship, but applicants should note that roles graded below 5.5 or paying less than £33,400 per year do not qualify for Skilled Worker visa sponsorship. For more details, please refer to the Skilled Worker Visa page

The University of Sussex is committed to building a diverse and inclusive workplace. We welcome applications from candidates of all backgrounds.