Estates and Facilities Asset Officer

Job Description

Estates & Facilities Information and Compliance Officer

(Estates & Facilities Directorate)

Sherwood Forest Hospitals NHS Foundation Trust is seeking a highly organised and detail-focused professional to join our Estates & Facilities team. This role is ideal for someone who enjoys working with complex information, values accuracy, and wants to play a meaningful part in supporting the safe and effective operation of a major NHS estate.

About the Role

As a key member of the Estates & Facilities team, you will be responsible for managing and maintaining a range of critical estates registers and compliance documentation. These records underpin contractual assurance, regulatory compliance, and operational clarity across both Trust-owned and PFI-managed assets.

You will work collaboratively with internal teams and external partners to ensure that information is accurate, current, and fully aligned with contractual, legislative, and NHS requirements.

Key Responsibilities

In this role, you will:

Maintain and manage essential Estates & Facilities registers, including:

• PAM (Property Asset Management)
• ERIC (Estates Returns Information Collection)
• Unitary Charge documentation
• Equipment Responsibility Matrix
• Monitor and audit change-control processes, ensuring all updates are properly recorded and authorised
• Work closely with Procurement and MEMD teams to ensure clarity and accountability for all Estates & Facilities assets
• Support compliance with Schedule 13 of the PFI Project Agreement, ensuring responsibilities remain clear and contractually accurate
• Assist Senior Estates & Facilities Managers in reviewing, improving, and implementing service provision across the Trust and PFI estate

Contribute to continuous improvement initiatives that align services with:

• NHS standards
• Contractual obligations
• Industry best practice
• Your work will directly support patient safety, service continuity, and organisational assurance.

About You

You will be proactive, methodical, and comfortable working with detailed documentation in a regulated environment. You will enjoy working collaboratively and take pride in producing accurate, reliable information that others depend on.

You are likely to bring:

• Strong organisational and record-keeping skills
• Experience working with compliance, contracts, estates, facilities, or asset information (or transferable skills from a similar environment)
• Confidence working across teams and liaising with senior stakeholders
• A continuous-improvement mindset and attention to detail

About Sherwood Forest Hospitals

We are an award-winning NHS Foundation Trust, delivering acute and community healthcare services to more than 420,000 people across Mansfield, Ashfield, Newark and Sherwood, and parts of Derbyshire and Lincolnshire.

Patients are at the heart of everything we do. We strive to treat every patient — and each other — with care, kindness, and respect. We are proud to be a clinically led organisation where staff feel valued and supported.

Our achievements include:

• Voted Best Acute Trust to Work For in the East Midlands for seven consecutive years in the NHS Staff Survey
• Rated ‘Outstanding’ for Care by the Care Quality Commission
• King’s Mill Hospital recognised as the only ‘Outstanding’ NHS-run hospital in the East Midlands

Visa and Right to Work Information

Please note that not all roles at the Trust are eligible for Skilled Worker visa sponsorship. Eligibility depends on role classification and current Home Office rules. Applicants who may require sponsorship are strongly encouraged to review official guidance before applying.

Relevant UK government resources include

• Skilled Worker visa eligibility
• Eligible healthcare and education roles
• Right to work checks
• Changes to visa switching rules
• NHS estates and facilities guidance

Recent Home Office guidance (effective from 9 April) means that applicants seeking to switch visa types may not be eligible for sponsorship, even where a role appears on the shortage occupation list.

Further Information

For a more detailed breakdown of responsibilities and essential criteria, please refer to the attached job description and person specification.

If you’re looking for a role that combines responsibility, collaboration, and continuous improvement, and where your work genuinely supports patient care, we would be delighted to receive your application.