Clinic Preparation Clerk(UK Visa Sponsorship)

Job Description

About the Role

Do you enjoy organising, supporting teams, and ensuring smooth operations? DBTH is looking for a Clinic Preparation Clerk to join our Medical Records Department. You will play a crucial role in ensuring patient records are available and accurate, directly supporting safe and effective patient care.

This role provides the opportunity to liaise with multiple departments, hospitals, GP practices, and external partners, making a real impact on the quality and efficiency of healthcare services.

We offer flexible working hours and days, giving you the chance to find a schedule that works for you while contributing to an essential NHS service.

 Key Responsibilities

• Ensure patient casenotes are available at the point of care for outpatient clinics
• Pull, file, and merge medical records using Terminal Digit Filing and location-based filing systems
• Record all casenote movements accurately using iFIT
• Prepare and deliver casenotes according to departmental standards
• Tag, associate, and correct casenote volumes to maintain accurate records
• Assist in culling casenotes in line with the Retention Policy
• Liaise effectively with other departments, hospitals, GP practices, and external organisations to maintain accurate patient data
• All work must adhere to Trust policies on patient confidentiality and follow the DBTH Way values: We Care, Respect, Collaborate, and Innovate.

 Qualifications & Experience

Essential:

• GCSE or equivalent in English
• Administrative experience, including filing, data input, and workload management
• Ability to handle large volumes of work and meet deadlines
• Manual handling awareness and adherence to Trust confidentiality policies

Desirable:

• GCSE or equivalent in Maths
• RSA Level 1 keyboard skills or equivalent
• Previous NHS or patient records experience
• Experience with Patient Administration Systems and filing systems
• Experience in a patient-focused environment

 Skills & Personal Attributes

Essential:

• Strong teamwork skills
• Effective communication with staff, patients, and the public
• Accuracy, attention to detail, and organisational skills
• Ability to prioritise tasks and work under pressure
• Self-motivation and initiative while maintaining quality

Desirable:

• Problem-solving skills
• Ability to work independently

 About DBTH

DBTH is one of Yorkshire’s leading acute trusts, serving over 440,000 people across three main hospital sites and multiple additional services. With more than 7,000 colleagues, we provide high-quality healthcare while embracing flexibility, equality, and inclusion.

We welcome applications from under-represented groups, including people with disabilities, ethnic minorities, and LGBTQ+ communities. Learn more about diversity in the NHS

 Benefits

• NHS Pension Scheme
• Generous annual leave in line with NHS Terms & Conditions
• Extensive learning and development opportunities
• Health and wellbeing support programmes
• NHS salary sacrifice schemes, including car lease options
• Discounts on shopping, restaurants, travel, and finance through external providers

Safeguarding & Checks

This role requires a Disclosure and Barring Service (DBS) 

Visa & Sponsorship

From 9 April 2025, Band 2 and Band 3 entry-level roles are not eligible for Skilled Worker or Health & Care visa sponsorship.

 Employer Details

Doncaster & Bassetlaw Teaching Hospitals NHS FT
Montagu Hospital
Adwick Road
Mexborough
S64 0AZ