Assistant Admissions Systems Manager (UK Sponsorship)

Job Description

Important Eligibility Note

This vacancy is open only to current staff of the University of Sussex or individuals working on-site through partner organisations such as Adecco, SEF, or Chartwells.

About the Role

The University of Sussex is looking for an Assistant Admissions Systems Manager to support the effective operation and ongoing development of its admissions systems.

Working closely with the Senior Admissions Systems Manager and the wider Admissions Team, you will help ensure that systems run smoothly, meet user needs, and continue to evolve in line with institutional priorities. This role combines operational responsibility with project-based work, giving you the opportunity to influence how admissions processes are designed and improved.

You’ll play a key part in maintaining system performance, supporting enhancements, and ensuring that applicants and staff benefit from efficient, user-friendly processes.

Key Responsibilities

• Support the day-to-day operation of admissions systems
  Assist in planning and implementing system improvements and updates
  Gather requirements from stakeholders and help translate them into technical specifications
  Test system changes before they go live
  Monitor processes and maintain accurate documentation and audit trails
  Work with colleagues across the University to identify system needs and improvements
  Provide support and guidance to users with varying levels of technical knowledge
  Balance routine operational tasks with project-based responsibilities

About You

You will be detail-focused, organised, and confident working across systems and teams.

You should have:

• Experience working with admissions systems or related areas such as enquiries, scholarships, or CAS compliance
  Strong organisational skills and the ability to manage competing priorities
  An analytical approach to problem-solving and process improvement
  Clear communication skills, with the ability to explain technical concepts to non-technical users
  Confidence working independently as well as collaboratively

You should also be comfortable handling routine, high-volume tasks especially during busy admissions periods while maintaining accuracy and efficiency.

About the Division

This role sits within the Communications, Engagement and Advancement (CEA) division, which plays a key role in attracting and supporting students.

The team works closely with academic schools and global partners to strengthen student recruitment, engagement, and long-term relationships with alumni. Their work contributes directly to the University’s growth and success.

Why Join Sussex?

• Work in a collaborative and supportive environment
  Be part of a team shaping the student experience
  Access flexible working arrangements
  Enjoy a campus located near the South Downs National Park
  Benefit from professional development opportunities and staff benefits

Visa and Work Eligibility

This role may be eligible for sponsorship under the UK Skilled Worker visa route, depending on individual circumstances.

For official guidance, please refer to:

Skilled Worker visa overview
Eligibility requirements
Salary and job criteria
Tradeable points system
Proving your right to work in the UK

Additional Information

• Interview date: To be confirmed
  All work must be carried out within the UK
  The University welcomes applications from candidates of all backgrounds