Executive Administration Officer(UK Sponsorship)

Job Description

Role Overview

The University of Reading is seeking a highly organised and proactive Executive Administration Officer to join its Executive and Governance Office. This is a key support role positioned at the centre of university leadership activity, working closely with senior academic and professional leaders within the Research and Innovation portfolio.

You will provide high-level administrative and executive support to senior figures including the Deputy Vice-Chancellor, Pro Vice-Chancellor (Research and Innovation), and Associate Pro Vice-Chancellors. The role also offers occasional exposure to work directly supporting the Vice-Chancellor’s office.

This position is ideal for someone who thrives in a fast-paced, detail-driven environment and enjoys working closely with senior stakeholders.

UK employment expectations

Key Responsibilities

In this role, you will:

• Manage complex diaries and coordinate competing priorities for senior leaders
  Arrange meetings, appointments, and briefings to ensure efficient use of executive time
  Act as a key point of contact for internal and external stakeholders
  Handle confidential correspondence and prepare professional communications on behalf of senior staff
  Provide secretariat support to committees, including agenda preparation, minute-taking, and follow-up actions
  Support the planning and delivery of major university events such as Open Days and Graduation ceremonies
  Collaborate with colleagues across the Executive and Governance Office to ensure continuity of service

 working time and workplace responsibilities

Skills and Experience Required

Essential Requirements

• Proven experience in a busy administrative or executive support role
  Strong ability to manage multiple priorities and meet tight deadlines
  Excellent attention to detail and high standards of accuracy
  Confident handling of sensitive information with discretion
  Strong IT skills, particularly Microsoft Office and Microsoft Teams

Communication & Organisation

• Ability to communicate clearly and professionally with senior stakeholders
  Strong interpersonal skills and a collaborative working style
  Experience producing accurate records, minutes, and documentation
  Ability to work independently and use initiative to solve problems

Working Environment

• This role is part of a supportive and collaborative team within the Executive and Governance Office. The University promotes flexible working where possible, including hybrid arrangements depending on operational needs.
• You will be part of a team that supports senior decision-making across the University and contributes directly to its strategic operations.

Equality, Diversity & Inclusion

The University of Reading is committed to fostering an inclusive working environment where diversity is valued and supported. Applications are welcomed from all backgrounds, and flexible working requests will be considered fairly.

Visa and Eligibility Information

Applicants requiring Skilled Worker visa sponsorship should review UK government eligibility rules before applying. Sponsorship may depend on visa history and specific role criteria.

Summary

This is a pivotal administrative role supporting senior leadership at the University of Reading. It offers exposure to high-level governance activity, the chance to work closely with top decision-makers, and opportunities for professional development within a respected academic institution.