Executive Support Administrator(UK Visa Sponsorship)

Job Description

About the Role

The School of Biological Sciences is seeking a highly organised and reliable Executive Support Administrator to provide professional administrative and financial support to the School’s leadership and academic community.

Working as part of a small, supportive Executive Support team, you will play a vital role in ensuring the smooth day-to-day operation of the School. This is a busy, office-based position suited to someone who enjoys variety, accuracy, and working collaboratively in a higher education environment.

Key Responsibilities

Your duties will include a broad range of administrative and financial support activities, such as:

• Providing high-quality administrative support to senior staff and committees
• Supporting financial processes, including purchasing, invoicing, and budget monitoring
• Maintaining accurate records and ensuring compliance with University procedures
• Handling enquiries professionally and delivering excellent customer service
• Using a range of IT systems to support reporting, scheduling, and communications
• Managing competing priorities while meeting deadlines in a fast-paced environment

About You

You will be well suited to this role if you can demonstrate:

• Experience working in a busy administrative or executive support role
• Familiarity with financial systems, ideally within a UK higher education or comparable environment
• Strong written and verbal communication skills
• Excellent attention to detail and a high level of accuracy
• Confident customer service skills and a professional approach
• Strong organisational and time-management abilities
• Proficiency in IT systems, including Microsoft Office and Microsoft Teams

Visa & Right to Work Information

Due to the complexity of Skilled Worker visa eligibility criteria, applicants who may require sponsorship are encouraged to check their eligibility independently before applying. The University is unable to provide visa advice at the application stage and will only discuss visa routes with shortlisted candidates.

Helpful UK Government resources include:

• Skilled Worker visa guidance
• Right to work in the UK
• UK Visas and Immigration
• Employment status information
• Workplace rights and responsibilities

Equality, Diversity & Flexible Working

The University of Reading is committed to creating an inclusive and supportive workplace. We actively support the Athena SWAN Charter, the Race Equality Charter, and LGBT+ equality, and we are proud to be a Disability Confident Employer (Level 2).

Applications for job-share, part-time, and flexible working arrangements are welcomed and will be considered in line with operational requirements.