Executive Support Administrator(UK Visa Sponsorship)

Job Description

About the Role

The School of Biological Sciences at the University of Reading is seeking a highly organised and dependable Executive Support Administrator to provide professional, high-quality administrative and financial support to the School.

This is a permanent, office-based role located in the Health and Life Sciences Building on the University’s Whiteknights campus. You will be part of a small, welcoming, and fast-paced Executive Support team, working closely with academic and professional colleagues to ensure the smooth day-to-day running of the School.

A key aspect of the role involves financial administration, alongside general executive and administrative support. Accuracy, discretion, and a strong service mindset are essential.

Key Responsibilities

• Providing comprehensive administrative support within a busy academic environment
• Supporting financial processes using University systems, including monitoring and processing transactions
• Maintaining accurate records and ensuring attention to detail across all tasks
• Acting as a first point of contact and delivering a high standard of customer service
• Managing competing priorities while meeting deadlines in a dynamic office setting
• Using a range of IT systems and digital tools to support efficient working

About You

You’ll be well suited to this role if you can demonstrate:

• Previous experience in an administrative or executive support role within a busy office environment
• Practical experience or understanding of financial systems, ideally within UK higher education or a comparable sector
• Strong written and verbal communication skills
• Excellent organisational and time-management abilities
• A high level of accuracy and attention to detail
• Confidence using IT systems, including Microsoft Office and Microsoft Teams
• A professional, approachable, and customer-focused manner

Working at the University of Reading

The University of Reading offers a supportive working environment and values professionalism, collaboration, and inclusivity. The Whiteknights campus is nationally recognised for its green spaces and provides a pleasant and well-equipped place to work.

Applications for job-share, part-time, and flexible working arrangements are welcomed and will be considered in line with business needs.

Visa Information

Due to the complexity of the Skilled Worker visa route, applicants who may require sponsorship are advised to review eligibility criteria in advance. Visa options will only be discussed with candidates invited to interview.
 Skilled Worker visa guidance

Equality, Diversity & Inclusion

The University of Reading is committed to fostering an inclusive and diverse workforce. We proudly support the Athena SWAN Charter, the Race Equality Charter, and LGBT+ equality, and we are a Disability Confident Employer (Level 2).

Helpful External & Government Resources

You may find the following resources useful when considering this role:

• UK Higher Education sector overview
• Public sector finance and accountability guidance
• Employment rights and workplace guidance
• Equality Act 2010 guidance
• Disability Confident scheme