Senior Executive Assistant(UK sponsorship available)

Job Description

About the Role

The University of Sussex is looking for a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide dedicated support to the Director of the Division for the Student Experience. Based in the Director’s Office, you will play a vital role in helping to deliver the University’s strategic and operational priorities for student experience.

You will be responsible for:

Managing complex diaries and coordinating daily activities.

Organising and preparing committee meetings, including documentation and follow-up actions, to a consistently high standard.

Maintaining accurate databases and records.

Supporting the Director by implementing effective systems and processes that ensure smooth day-to-day operations.

Working closely with colleagues across the University, including the University Executive Group and Professional Services Directors.

This role requires someone who can anticipate needs, take initiative, and act as a trusted partner to the Director—ensuring their time and focus are directed towards high-impact priorities.

About You

The ideal candidate will:

Be proactive, adaptable, and able to work independently.

Have excellent organizational skills and attention to detail.

Be confident in handling multiple priorities and managing busy schedules.

Work effectively with senior stakeholders, maintaining professionalism and discretion.

Enjoy developing and streamlining systems that improve efficiency.

You will be a key part of the Director’s team, ensuring the office runs smoothly and strategically supports the wider goals of the division.

About the Division

The Division for the Student Experience is dedicated to ensuring all students at Sussex are supported and have a positive, meaningful university journey. Led by the Student Experience Director and her leadership team, the division covers:

Academic Quality

Student Data & Records

Careers & Entrepreneurship

Advice & Guidance

Complaints & Conduct

Student Wellbeing

We work closely with Schools and other Divisions to create an environment that empowers students to reach their full potential. A full induction and training will be provided to ensure you are supported in your new role.

Why Work at Sussex?

Our 150-acre campus sits next to the beautiful South Downs and is easily accessible by train, bus, and cycle paths. We support sustainable travel, including through our cycle-to-work scheme.

As a research-led international university, Sussex’s success is built on its people—whether academic, professional services staff, or students. We value collaboration, inclusivity, and innovation, and we want you to be part of that.

Find out more about our reward and benefits package and our commitment to equality, diversity and inclusion.

Closing date: Tuesday 16th September 2025, 3:59 PM

Interview date: To be confirmed

Start date: October 2025

The University of Sussex values diversity and welcomes applications from all backgrounds.

Visa Sponsorship: This role may be eligible for sponsorship. Please note that positions graded below 5.5 or below £33,400 per annum are not eligible.

If you need adjustments during the application process, contact us on (01273) 873743 or recruitmentadministration@sussex.ac.uk