Senior Executive Assistant

Job Description

About the Role

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the Director of the Student Experience Division. This is a pivotal role in ensuring the smooth running of the Director’s Office and supporting the delivery of the University’s strategic priorities for the student experience.

You will provide first-class organizational and administrative support, including:

Managing complex diaries and coordinating day-to-day activities.

Preparing and delivering high-quality documentation for meetings and committees.

Maintaining accurate records, databases, and systems.

Working closely with senior colleagues across the University, including the Executive Group and Directors of Professional Services.

This role is ideal for someone who can anticipate needs, take initiative, and act as a trusted partner to the Director—helping them remain focused on key strategic priorities.

About You

The successful candidate will bring:

Excellent organizational, communication, and interpersonal skills.

Strong attention to detail and the ability to manage competing priorities.

Proven experience supporting senior leaders or managing complex administrative functions.

Initiative, discretion, and the ability to act with professionalism at all times.

A collaborative approach, with the confidence to work effectively with colleagues at all levels.

You will be someone who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in ensuring operations run smoothly.

About the Division

The Student Experience Division is dedicated to supporting our students and ensuring they have meaningful, positive experiences at Sussex. Led by the Director of Student Experience, the Division covers:

Academic Quality

Student Data & Records

Careers & Entrepreneurship

Advice & Guidance

Complaints & Conduct

Student Wellbeing

We work in partnership with Schools and Divisions across the University to create an environment where every student can thrive. A comprehensive induction will be provided to ensure you are fully supported in your role.

Why Join Us?

Beautiful 150-acre campus on the edge of the South Downs.

Excellent transport links (5 minutes from Falmer station, multiple bus routes, and cycling paths).

Cycle-to-work scheme and a strong commitment to sustainability.

A welcoming, diverse, and internationally recognized research-led university community.

Additional Information

Application deadline: 16 September 2025, 5:59 PM

Interview date: To be confirmed

Visa sponsorship: Roles below Grade 5.5 or £33,400 per annum are not eligible for Skilled Worker sponsorship. Please review the Skilled Worker Visa guidance for details.

All work must be undertaken in the UK.