Executive Assistant to Director, Division for the Student Experience(UK Visa Sponsorship available)

Job Description

About the Role

We are looking for a highly organized and proactive Executive Assistant to provide professional, efficient support to the Director of the Division for the Student Experience. This key role is based within the Director’s Office and is instrumental in helping the Director deliver on the University’s strategic and operational goals related to student experience.

Your responsibilities will include:

Managing the Director’s diary and daily schedule

Coordinating meetings and preparing agendas, papers, and action points

Ensuring high-quality administrative processes and systems are in place and up to date

Handling confidential information with discretion

Liaising with a range of senior stakeholders across the University, including the University Executive Group and Professional Services Directors

Supporting smooth communication and workflow between the Director’s Office and internal/external partners

You’ll need excellent attention to detail, strong organisational and communication skills, and the ability to manage competing priorities under pressure.

About You

You’ll be someone who:

Anticipates the needs of a busy senior leader

Works independently and takes initiative

Excels at managing schedules, information flow, and follow-up actions

Builds trust quickly and handles sensitive matters with professionalism

Is motivated to make a positive impact within the higher education sector

Ideally, you will have experience in a similar Executive Assistant, Personal Assistant, or high-level administrative support role within a large, complex organisation.

About the Division

The Division for the Student Experience plays a vital role in supporting every student’s academic journey. Led by the Director, the division includes teams that focus on:

Academic Quality

Student Records & Data

Careers & Entrepreneurship

Student Wellbeing

Advice & Guidance

Student Conduct and Complaints

We work in close partnership with academic Schools and other professional services to ensure students receive the support and environment they need to succeed. You can learn more about our work here: Student Experience – University of Sussex

What We Offer

Beautiful campus setting next to the South Downs National Park

Excellent public transport access (5 minutes from Falmer train station)

Cycle to Work scheme and on-site facilities

Inclusive, friendly working culture

Competitive pay and comprehensive benefits package, including annual leave, pension, and wellbeing support

Find out more about our staff benefits

Applications must be submitted by: 16 September 2025 at 3:59 PM

Interview date: To be confirmed

Visa Sponsorship: May be available if the salary meets the Home Office requirements
See Skilled Worker Visa guidance

If you require any adjustments to the application process or are experiencing technical difficulties, please contact the Recruitment Team: