Executive Support Officer(UK Visa Sponsorship)

Job Description

About the Role

The School of Philosophy, Politics and Economics is seeking a highly capable and motivated Executive Support Officer to provide professional administrative and organisational support to senior academic leaders. This is a key position within the School, offering the opportunity to be involved in coordination, communication, project activity and service enhancement across a dynamic academic environment.

You will be central to ensuring smooth day-to-day operations, delivering high-quality administrative support, and acting as a trusted point of contact for internal and external stakeholders.

Key Responsibilities

Executive & Operational Support

• Manage diaries, meeting schedules and correspondence for senior School leaders.
• Coordinate School events, visits, committees and special projects.
• Maintain strong communication channels between staff, students, and external partners.

Administrative & Data Management

• Support data collection, reporting processes, and document preparation.
• Manage financial processes including invoicing, purchasing and budget tracking.
• Uphold accurate record-keeping and compliance with University procedures.

Service Improvement & Workflow Coordination

• Identify opportunities to streamline administrative processes.
• Contribute to continuous improvement initiatives to enhance service delivery.
• Work collaboratively to ensure smooth operational flow across the School.

About You

We are looking for a proactive, organised and confident individual who can balance multiple priorities while maintaining a high level of accuracy.

Essential Attributes

• Strong administrative experience, ideally in a higher-education or customer-facing environment.
• Excellent organisational skills, with the ability to manage competing deadlines.
• Confident IT skills, including Microsoft Office and digital workflow tools.
• Clear communicator, both verbally and in writing.
• A professional, flexible and positive approach to work.

Visa & Eligibility Guidance

Applicants requiring Skilled Worker sponsorship are advised to review UK government guidance before applying:

Why Join the University of Reading?

You will be part of a friendly, high-performing administrative team within a School known for its academic excellence and interdisciplinary scholarship. The University offers:

• A collaborative working culture
• Opportunities for professional development
• A welcoming and inclusive community committed to equality and diversity

The University is proud to champion:

• The Athena SWAN Charter for gender equality
• The Race Equality Charter
• LGBT+ inclusion
• Disability Confident Employer (Level 2) commitments
• Flexible working, job-share and part-time arrangements will be considered in line with business needs.