Executive Support Administrator(UK Visa Sponsorship)

Job Description

About the Role

University of Reading is seeking a highly organised and detail-focused Administrative Support Officer to join the School of Biological Sciences.

This is a hands-on, office-based role supporting the smooth day-to-day running of school operations, with a particular emphasis on financial administration. Working within a friendly executive support team, you will help maintain efficient systems, deliver responsive service to staff and students, and ensure administrative processes run accurately and on time.

Please note: candidates who applied for this same post during the December 2025–January 2026 recruitment round do not need to submit another application.

What You’ll Be Doing

Your work will include:

• Providing reliable administrative and financial support to academic and professional staff
• Processing financial information accurately using internal systems
• Supporting office workflows and documentation management
• Responding to enquiries with a professional, customer-focused approach
• Coordinating tasks and deadlines in a busy working environment
• Using digital tools to maintain records and communication

The role is based in the Health and Life Sciences Building on the Whiteknights campus and involves close collaboration with colleagues across the School.

What We’re Looking For

We welcome applicants who demonstrate:

• Experience in a fast-paced administrative or office support environment
• Familiarity with financial systems (higher education experience is advantageous)
• Clear verbal and written communication skills
• Strong attention to detail and accuracy
• A customer-service mindset
• Excellent organisational and time-management ability
• Confidence using Microsoft Office, Teams, and related digital systems

Visa and Right-to-Work Guidance

Due to the complexity of immigration rules, applicants requiring sponsorship should review eligibility independently before applying. The University is unable to provide visa advice at the application stage.

Official government guidance:

• Skilled Worker visa overview
• Immigration rules  Skilled Worker appendix
• Right to work checks for employees
• Employment rights and workplace standards
• Flexible working rights

Inclusive Working Environment

The University values diversity, equality and respectful collaboration. Flexible working requests may be considered where operationally feasible. The institution supports gender equality initiatives, race equality commitments, LGBT+ inclusion, and is recognised as a Disability Confident Employer.